Heritage College collects and holds (but is not limited to) personal information, including sensitive and health information, about:
The main purposes for which we collect, hold, use and disclose personal information include carrying out the day-to-day administration of the School, meeting the School’s legal obligations and fulfilling its duty of care to students and staff.
Students and Parents/Guardians In relation to the personal information of students and parents and/or guardians, the School’s primary purpose of collecting the personal information is to enable the School to provide education to the student and fulfil its duty of care owed to the student. The purpose for which the School uses personal information of students and parents and/or guardians include:
The School may publish the contact details of parents and/or guardians in a class list and publish images of students and parents and/or guardians in publications, on social media, or in public advertisements.
In relation to the personal information of prospective and current staff members, contractors and volunteers, the School uses the personal information for purposes including:
ensure that the person can perform their duties to facilitate the education of the students. The School may publish the images of staff, contractors and volunteers in publications, on social media, or in public advertisements.
Development and fundraising are important for the future growth and development of Heritage College and are also an important part of ensuring the School continues to be a quality learning environment in which both students and staff thrive. Personal information held by the School may be disclosed to people providing services to the School to assist in the School’s fundraising and marketing.
Information is automatically collected through your use of the Heritage College website.
We may use temporary (session) cookies or permanent cookies when you access our website. This allows us to recognise your browser and track the web pages you have visited. Cookies are small text files that websites may place on your computer or device. Most often, cookies are used to recognise repeat users of websites and remember user preferences. Cookies are also used to allow the website to track usage behaviour and aggregate data to allow Heritage College to customise a user’s experience on our website.
The information may be used and disclosed by Heritage College for purposes including statistical analysis, and to assist Heritage College in improving the functionality and usability of marketing materials, including the website. You can switch off cookies by adjusting the settings on your web browser.
Contacting us (either via the contact details provided on the communication received or via the details at the end of this Policy);
Advising us if you receive a marketing call that you no longer wish to receive these calls; or
Using the unsubscribe facility that we include in the relevant documentation.
Heritage College may disclose personal information held about a student or other individual to:
People providing services to the School, including specialist visiting teachers, consultants, counsellors, sports coaches and other co-curricular;
Another school or educational institution;
Recipients of School reports, publications, newsletters and magazines;
Heritage College Alumni Community and the Heritage College Parents Association;
Medical practitioners, or other health-related professionals;
Law enforcement agencies;
Heritage College will not send personal information about an individual outside Australia without:
Obtaining the consent of the individual (in some cases this consent will be implied); or
Otherwise complying with the Australian Privacy Principles or other applicable privacy
Heritage College staff are required to respect the confidentiality of students’ and parents’ personal information and the privacy of individuals and take this obligation seriously.
The School has in place reasonable steps to protect the personal information the School holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods.
Heritage College also takes reasonable steps to destroy or de-identify personal information if, in the School’s opinion, it is no longer needed for the purpose for which it was collected.
Under the Commonwealth Privacy Act (and the Health Records Act), an individual has the right to obtain access to any personal information that the School holds about them.
There are some exceptions to this right that are set out in the legislation. To make a request to access any personal information held by the school, please contact the Heritage College Privacy Officer in writing via firstname.lastname@example.org.
An individual may advise Heritage College of any perceived inaccuracy in their personal information held by the School. If the individual is able to establish that the information is not accurate, complete and up-to-date, the School will take reasonable steps to correct it. Heritage College will give reasons if it refuses to correct personal information.
Heritage College will take appropriate, prompt action if we have reasonable grounds to believe that a data breach may have, or is suspected to have occurred. Depending on the type of data breach, this may include a review of our internal security procedures, taking remedial internal action, notifying affected individuals and the Office of the Australian Information Commissioner (OAIC). If we are unable to notify individuals, we will publish a statement on our website and take reasonable steps to publicise the contents of this statement.
If you believe you have been the subject of a Data Breach by the school, please contact the Privacy Officer immediately on 03 9796 0100 or email@example.com.